CANCELLATION POLICY

1. If your camper is withdrawn by May 1st, you will receive a full refund. Any cancellation after May 1st will receive a 50% refund (not including the $70/week non-refundable deposit) 
2. If your camp week is canceled due to a natural disaster or public health emergency you will have the option to transfer your registration to another camp week, without penalty, if there is space available. If you are unable to transfer due to lack of availability, your registration fee will be refunded in full (minus the $70/week deposit). 
3. Any other transfers or cancellations are at the discretion of the Summer Camp Director. Requests must be submitted in writing to summer@bixbyschool.org in advance. 
4. Isolation and quarantine guidelines are subject to change and will be addressed on a case-by-case basis with guidance from public health authorities. 
5. A $70 deposit/week is due at registration. This is non-refundable. 

Cancellation due to an illness: 

1. In the event that your camper is sick and can no longer attend camp, you will have the option to transfer your registration to another camp week,

without penalty, if there is space available. If you are unable to transfer due to lack of availability, you will receive a 50% refund.

TRANSFER POLICY

Please inform the Director by email of any transfers you would like to make from one week to another. Transfers are subject to space available and at the discretion of the Director.

PICK-UP AND DROP-OFF POLICIES

Drop off and Pick up Hours

• Camp Day Campers may be dropped off for the camp day between 8:45 am-9:00 am and picked up between 3:00 pm-3:10 pm.

EARLY DROP OFF/LATE PICKUP

In order to provide adequate supervision and care for campers, we are unable to accommodate early drop-offs or late pick-ups. Any camper that is dropped off more than 15 minutes before their designated drop-off time or picked up more than 15 minutes after their designated pick-up time will be charged $5 for each 5-minute increment. Please call the school to notify us of any late drop-off or pick-up changes.

CAMPER ABSENCES AND NOTIFICATION OF AUTHORIZED PICK-UP PERSONNEL

Parents/guardians must notify summer@bixbyschool.org or call the main office if a child will be absent. Bixby will call parents if a child is registered but does not arrive at camp and the Director has not been previously notified of an absence.

AUTHORIZED PICKUP PERSONS

Only authorized people may pick up a child from camp. If there is a change in pick-up, there must be a written notice including the date and name of the person who will be picking up the camper. All pick-up persons should be prepared to present a valid form of ID to staff.